Preschool Administrator
Position Description for Preschool Administrator
CCEP is a ministry of Christ Church Christiana Hundred, a community of followers of Christ who share the beauty and power of God’s transforming love through worship, community, and service in the world. The purpose of all Christ Church staff is to support the congregation and preschool in carrying out this mission. All employees are expected to have good interpersonal skills, be willing to take initiative, be adept at maintaining a high degree of confidentiality, be responsive to the needs of congregants, and comfortable working as a team member serving the needs of the church. As we are a small staff serving a large congregation and preschool, we expect to cross over and support other staff members in their tasks and accept other duties as assigned.
Reports to: Rector
Start Date: Flexible between May 22 and June 1, 2023
FULL TIME: The Preschool Administrator serves as a partner with the Head of School to oversee preschool staff and has responsibility for the daily operation of the preschool office and coordination of the admissions; designs, prepares, and directs preschool communications in print and electronic form; oversees use of Brightwheels database; and supports the day-to-day finances of the preschool.
Major Functions:
Office Administration:
Responsible for the daily operation of the preschool office, including supervision of preschool staff and volunteers
Manage personnel records, vacation schedules, and monitor daily administrative work
Oversee management of employee benefits, working with the Head of School and Finance Manager
Provide support for Head of School and other preschool staff members
Authorize the approval of purchases, working with the Head of School and Finance Managers
Maintain Brightwheels Databases
Manage record-keeping in partnership with the Head of School and the Finance Manager
Process payroll monthly in partnership with Head of School and the Finance Manager
Offer input on office equipment purchases and on cost-saving measures throughout the office
Communications:
Produce preschool communications: weekly newsletters, special event communications, and other preschool-wide emails, event brochures, and flyers
Weekly maintenance of web page during special events (fundraisers, summer camp, etc.)
Coordinate printing process for publication of communications
Support the Board, Parent’s Association, CCCH, the Head of School, and various committees in their scheduling and communications needs
Oversee maintenance of yearly preschool calendar of events, working with the Facilities Manager
Record voicemail greetings and check general mailbox daily
Monitor preschool emails daily
Enrollment:
Oversee maintenance of enrollment databases, working with Head of School, teachers, and families
Create and maintain the annual school directory, annual faculty directory, and school year class lists
Administration of Classrooms:
Assist teachers and Head of School in finding substitutes
Provide assistance to teachers with important classroom communication (conference sign-ups, class parties, etc.)
Assist Head of School with classroom equipment inventories
Order consumable classroom materials as needed by teachers
Core Competencies:
Superb organizational skills with the ability to prioritize
Excellent verbal, written, and interpersonal communication skills
Effective leadership/managerial skills
Capacity to resolve problems quickly and effectively
Ability to coordinate diversified functions among staff and volunteers
Flexibility and adaptability to changing priorities
Qualifications:
Bachelor’s Degree preferred, but not required
Proficiency in electronic communication, desktop publishing, Content Management Systems and HTML code, Microsoft Office, and data entry and retrieval
Competency in writing, editing, and proofreading
Supervisory experience
Demonstrated experience in all aspects of office administration
Benefits
· Paid Time Off
· Sick Time
· Medical, Dental, and Vision Benefits
· Flexible Spending Accounts
· Retirement Benefits
· Other Benefits
· Pay commeasurate with experience and other education-based non-profits